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Monday, 20 February 2017 13:38

Organisation of the AGM

WHAT TO INDICATE ON THE MODULE:

ACCOMMODATION

IMPORTANT: for a good distribution of the rooms please inform us of your arrival time and the number of people coming by filling out the online form no later than Sunday, 26 February. After that date we will not be able to guarantee you a bed.

If you book and find you cannot come you must let us know in good time, anyone booking and not turning up will have their membership cancelled, we have in the past had too many people not turning up which wastes money and time, we have therefore beeen forced to introduce this 'rule'.

The rooms in the main house have approximately 4-6 beds each. Cots / mattresses for small children will be very useful.

When the venue is full we will be accomodating people in a nearby agritourism only 10 minutes by car (or 35 on foot).

Bring sleeping bags, towels etc. bedding and towels will not be provided.

You cannot camp, but campers and vans are welcome in the large carpark.

CHILDREN

Write clearly on the form if you will be bringing children, how many and what age. This will help us to arrange the babysitting in the best way possible for everyone. Please bring toys, books, etc to share, they will have a room to themselves. On Saturday and Sunday, Jamin and Ele will take care of the children during our meetings and would also be grateful to hear from anyone who would like to help.

FOOD

Given that this year we will be in self-catering, everyone has to bring something to eat and share; let us know what you can contribute. Those arriving by car could bring prepared dishes, whilst those arriving by train might find it more convienient to bring e.g bottles of wine, salami, cheese, jams, honey, etc. Federica and her team of helpers will provide a first and a second course using local, organic food from WWOOF farms.

CLEANING

We need help with daily cleaning of the bathrooms and showers, communal areas, meeting rooms and first floor and also at the end of the meetings on Sunday afternoon. When you arrive you will be asked to indicate when you can help with these tasks in particular on the day of departure, when we need at least 6 people who do not have to leave early on Sunday afternoon.

We also need people to help in the kitchen, dining area, setting tables, clearing and washing dishes etc. This has worked very well in the past with everyone lending a hand.

ROADSHARE

We have put the meeting up as an event on Roadshare, make the most of this and let’s try and save too much pllution and expense and share car journeys.

TRAINS

Indicate which train you intend to take Saturday morning

Livorno Central: 8:03 Grosseto 09:28

Roma Termini: 06:12 Grosseto 08.22

Siena: 8.00 Grosseto 9:40

There is a bus from the station at 7:50, 9:50 which gets to the centre of Rispescia, a 15 minute journey. From there you can telephone and we can collect you.

MARKET

If you want to you can participate in the market with your products, this year will be under an open-air porch. Dress warmly in case it gets cold !!

We hope many of you will come

Bridget and Staff

Published in Communications